From manual data collection to smart insights:

The challenge

Alexander Libor, CHRO at Afileon, faced a complex task: the consistent collection and evaluation of personnel data across various locations - each with its own systems, such as Personio, HR Works, or DATEV PMS.

Before the Introduction of peopleIX, the Central HR Team - consisting of six people with a focus on HR IT & Projects, Talent Management, HR Business Partnering, and Recruiting & Employer Branding - worked with an Excel Consolidations manual to combine data from various sources.

The biggest challenges are:

• Manual data collection: Data had to be collected from various local systems — complex and prone to errors.
• Lack of data integrity: Inconsistent and incomplete data made reliable analysis difficult.
• Slow reporting: Each evaluation required many hours of manual work.
• Lack of transparency: Central and local teams often had different data levels.

“We had to manually merge data from different systems — and in a query we discovered by chance that the presentation of employee data at individual points was incomplete. That showed how fragile the process was.”
— Alexander Libor, CHRO

The decision

The need for a uniform, automated, and transparent HR data solution was clear.

What finally convinced Alexander and his team was the combination of easy handling, flexible integration with various systems, and powerful evaluation options — all and powerful evaluation options — all combined in one platform.

“peopleIX offered exactly what we were looking for — an intuitive platform that connects our systems and makes insights available both centrally and locally.”
‍— Alexander Libor, CHRO

The buying process was easy and transparent. That fair pricing model and the clear contract structure made the decision for peopleIX easy.

The implementation

The introduction of peopleIX went smoothly and efficient.

The central HR Team introduced the platform step by step so that both headquarters and local law firms could benefit from individually customized dashboards and authorizations.

Today, all HR data flows from every location into a central platform. This enables the team to track key metrics such as headcount, turnover, compensation, and diversity—both at group and site level. With flexible dashboards, each law firm can focus on the KPIs most relevant to its maturity level and strategic priorities.

“peopleIX enables us to make HR figures visible and understandable — for every law firm, no matter what stage of development it is at.”
‍— Alexander Libor, CHRO

The results

With peopleIX, Afileon has fundamentally transformed its HR data processes — from manual Excel work to an intelligent, data-based system.

• Centralized HR data: All key figures are now bundled in one place — no more manual data collection.
• Faster evaluations: Reports that used to take hours are now available at the push of a button.
• Better data quality: peopleIX ensures consistent and up-to-date data across all locations.
• Strategic added value: Reliable Insights strengthen the credibility and effectiveness of the HR team vis-à-vis management, law firms, and shareholders.

“With reliable data, we can anchor HR topics in a much more targeted way. With the new tool, we offer our law firms an even better service and create more relief in everyday life. At the same time, we, our shareholders and Afileon management keep a transparent eye on important HR figures and can use them specifically to manage and develop Afileon.”
- Alexander Libor, CHRO