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Summary
With PeopleIX, rebuy not only drastically reduces time-to-hire, but also improves data quality and creates the basis for scalable growth.
rebuy uses PeopleIX to solve the following challenges:
- Fragmented data sources:
HR data was spread across various tools and systems, making it difficult to create consistent and reliable reports. - Manual reporting bottlenecks:
Combining personnel data into Excel and Google spreadsheets was time-consuming and prone to errors. Consistent transparency across the entire employee life cycle — and across locations — was barely possible. - No real-time insights:
The people and leadership team lacked immediate access to up-to-date information — making proactive, well-founded decisions difficult.
This is what rebuy achieved with PeopleIX
- Centralized and accurate data:
All personnel data from the various reBUY units is now bundled and enables consistent, reliable reports. - Automated processes:
Automated reporting saves the HR team time, which is used for strategic tasks. - Real-Time Insights for Leaders:
Stakeholders have access to current data at any time and can therefore make faster and more informed decisions.
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With PeopleIX, we finally have all of our HR data in one place. We've moved from manual data processing and ad-hoc reporting to real-time decisions.
The challenge
When Janina Cussmann took over the position of Chief People Officer at rebuy in 2022, she quickly realized that the company's HR processes had significant gaps in data management. The HR team worked with a variety of tools such as HiBob, Peakon, Recruitee, Traffit as well as Excel files from internal partners and payroll providers.
But there was no central system to standardize data at the various locations. This not only made real-time data analysis difficult, but also significantly slowed down decision-making.
Without PeopleIX
- Fragmented data sources:
Because HR data was spread across various tools and systems, it was difficult to create consistent and reliable reports. - Manual reporting bottlenecks:
The manual compilation of personnel data in Excel and Google spreadsheets made it time-consuming and prone to errors to ensure complete transparency across the entire employee cycle at multiple rebuy locations. - No real-time insights:
The people and management team lacked immediate access to up-to-date information, which made proactive and well-founded decisions difficult.
With PeopleIX
- Centralized data integration:
The people team can simplify reporting and minimize sources of error. - Automated reporting:
The intuitive design allows the HR team to use the tool effectively. - Real-time insights and analytics:
Current data and analyses are available at any time.
The decision
In order to optimize HR data processes and overcome existing challenges, rebuy decided to implement PeopleIX. The platform offered the ideal solution for efficiently standardizing data from various HR tools and taking HR strategy to a new level.
The implementation
Following a pilot project with PeopleIX in March 2024, the team cleaned up the data, standardized key figures and created customized dashboards. The platform was then rolled out to internal stakeholders, who thus gained immediate access to the data.
During the integration process, PeopleIX connected key systems such as HiBob, Peakon, Recruitee, Traffit, and Snowflake. As a result, all employee data flowed seamlessly through the organization and created a solid basis for data-driven HR processes.
“We appreciated the peopleIX team's flexibility to integrate numerous tools and systems. Although data cleansing was painful but necessary for us, working with PeopleIX was consistently helpful and solution-oriented. ”
The results that drive success
The influence of PeopleIX on HR processes at rebuy is clearly noticeable:
- Centralized, accurate data:
Personnel data from all rebuy units is now bundled in a single platform, which ensures consistent and reliable reports. - Saving time through automation:
Automating reporting has freed up valuable time within the HR team so that the focus can now be on strategic initiatives. - Strengthened leadership:
Stakeholders now have real-time access to data and can make faster and more informed decisions. - Improved data trust:
Thanks to accurate and up-to-date data, trust in HR reports and insights has increased across the organization.
For Janina, one of the outstanding advantages of PeopleIX is the ability to seamlessly integrate the platform with existing rebuy tools. The sophisticated authorization system is also an important point, as it allows rebuy to ensure data security and at the same time give specific teams access to the required insights.
What's Next
With the full integration of PeopleIX, Janina's team is now focused on further optimizing workforce strategies. The next step is to use predictive analytics to identify trends in employee engagement, performance, and retention. These findings help rebuy to identify challenges at an early stage and use resources more specifically to support future growth.